TXOLAN 2026

Checking in at the TXOLAN Sweetheart Spectacular is designed to be friendly and efficient. It requires participation on your part to make everything run smoothly. Please familiarize yourself with these instructions and bring a printed copy with you for reference.

Last year's immediate color check process allowed us to get data consolidated for delivery to you, and we will be using that same process this year. Follow signs to the check-in counters, get your paperwork and vet check, and then proceed to unload and go to color-check in the arena. We MUST color check in the arena to ensure every animal is seen in the same lighting conditions.

Any questions, feel free to contact Bob Pulse at txfarr@yahoo.com or (817) 996-0117 (Cell)

Have the following paperwork with you:

• CVI (Vet Health Papers) with a copy for the show. These should include Microchip numbers and BVDV test results, including the Type of Testing (PCR or VI). This test MUST be a PCR type if done after 1/1/2010. If done prior to 1/1/2010, VI (Virus Isolation) is acceptable. Texas does not require TB/Brucellosis testing for this show. However, your own state or those you travel through may require these tests for transit or re-entry. The date of the CVI must be within 30 days of the show (no earlier than January 10, 2026).
• Copies of your ARI Certificates (the ones with the AOA stamp), just in case.
• Copy of your Exhibitor Disclosure Form, just in case.
• Permission To Show form(s), if applicable.

DUE TO THE SIZE OF OUR SHOW, ALL EXHIBITORS MUST CHECK IN ON THURSDAY, FEBRUARY 12 BETWEEN 10:00 AM AND 6:00 PM (except those only participating in Youth Performance).

COMPLIANCE AND COLOR CHECK MUST BE COMPLETED BY 6:00 PM ON THURSDAY.

YOUTH PERFORMANCE PARTICIPANTS MAY CHECK IN BETWEEN 8:00 AM AND 5:00 PM ON FRIDAY, FEBRUARY 13.

If you are using GPS Navigation, set your Destination Address to:

J.S. Bridwell Agricultural Center

111 N Burnett St, Wichita Falls, TX 76306

Check-In Procedure:

• Stop at the entrance to the Arena. A representative of your ranch should go into the large arena door to the Check-In Desk. Have your paperwork with you. Identify your ranch. Alpacas will be Vet-checked on the trailer. Once Vet-checked, you will be given a pink Check-In Sheet. This is very important. You cannot get into the Arena without it. A Post-it note with your Ranch and driver’s cell phone will be placed inside your front window. Please do not remove this.
• Once you have completed your vet check, please move your vehicle and trailer into the parking zone. THIS IS CRITICAL to allow others access to vet check. Your stall information will be on the pink sheet. Volunteers will help you unload. Please unload all your gear and animals as quickly as possible. Once unloaded, pull your trailer forward and outside to trailer parking.
• DO NOT SET UP YOUR STALLS UNTIL YOU HAVE REMOVED YOUR TRAILER FROM THE TEMPORARY PARKING ZONES.
• As soon as you can (and prior to 2:00 pm), take your animals and the pink sheet to Compliance and Color Checking in the show ring. Once you have been Compliance-checked, exchange your pink sheet for your show numbers and exhibitor packet.
• You will also be asked to settle up any fees owed. This must be done before you can obtain your numbers and packet. Numbers needing color or class changes will be retained and returned once the new class is assigned.

Biosecurity: Stall assignments will be made to minimize nose-to-nose contact between farms. However, with 350+ alpacas expected, you may wish to hang a barrier such as a tarp or drape. Many exhibitors also use hand sanitizer for themselves and visitors.

This procedure is a work in progress. Be nice to the volunteers. They are volunteers. Enjoy the show, and we welcome suggestions for improvement.

All alpacas, per AOA rules, must be microchipped. The microchip must be provided prior to the show so it appears on your check-in sheet and must match the CVI. Bring your own microchip reader if possible.

ALL alpacas, whether showing or not, must be listed on the CVI and include BVDV PCR testing. Companion alpacas must be registered on Alpacareg.com before arrival.

LEAVE ALL OTHER ANIMALS AT HOME. Only alpacas are permitted in the building.

Service animals are defined strictly under the ADA. Emotional support animals do not qualify. Service animals may not be in alpaca areas and are restricted to the stands.

Only AOA-registered alpacas are permitted at AOA Certified Shows.